Holiday corporate event production with Willie Fun Events
The holiday season is just around the corner, and if you’re tasked with planning a holiday party in Milwaukee, you’re in for a fun yet challenging adventure. Whether you're organizing a corporate event, a private gathering, or an end-of-year celebration, there are many factors to consider to ensure your party is a hit. From venue selection and entertainment to decor and catering, planning the perfect holiday party requires careful thought and attention to detail. Luckily, Willie Fun Events is here to guide you through the process and help you create an unforgettable experience for your guests. Here’s everything you need to know to plan a successful holiday party in Milwaukee.
1. Determine Your Party Goals and Budget
Before diving into the details, it’s important to establish the goals of your holiday party. Is this a corporate event to show appreciation for your employees? A family gathering to celebrate the season? Or a community event to spread holiday cheer? Defining the purpose of your event will help shape your decisions on everything from venue and decor to entertainment.
Once you have clear goals, set a budget. Planning a party can get expensive quickly, so it’s important to decide how much you’re willing to spend upfront. Your budget will guide your decisions on key elements such as the venue, food, entertainment, and decor. At Willie Fun Events, we work with a wide range of budgets and can help you create a memorable event that doesn’t break the bank.
2. Choose the Perfect Venue
Finding the right venue is one of the most critical decisions you’ll make when planning your holiday party. Milwaukee offers a variety of excellent venues, from elegant ballrooms and modern event spaces to cozy restaurants and unique industrial lofts. When choosing a venue, consider the size of your guest list, the atmosphere you want to create, and the location’s convenience for your attendees.
Here are a few venue options to consider:
Large Event Spaces: For corporate or large private events, consider venues like the Pfister Hotel, Harley-Davidson Museum, or Milwaukee Art Museum, which offer stunning spaces for formal events.
Intimate Settings: If you're hosting a smaller gathering, check out venues like The Iron Horse Hotel or Third Ward’s The Ivy House for a more intimate and trendy vibe.
Unique Locations: Want something with character? Try The Pritzlaff Building or The Cooperage, offering industrial chic spaces with rich history.
Once you’ve secured your venue, Willie Fun Events can help you design the perfect layout and decor to match your theme.
3. Select a Theme and Decor
Holiday and winter decor for corporate events in Milwaukee, Chicago, and Madison.
A well-executed theme adds excitement and sets the tone for your entire event. Whether it’s a glamorous casino night, a classic winter wonderland, or a chic black-tie affair, a theme helps tie everything together—from invitations to decor to entertainment.
At Willie Fun Events, we specialize in creating immersive, luxury experiences that match your vision. We offer custom lighting, high-end decor, and creative design solutions to make your party visually stunning. Popular holiday themes include:
Winter Wonderland: Create a magical experience with frosty decor, snowy accents, and twinkling lights.
Casino Night: Add excitement to your party with professional casino game rentals, including blackjack, roulette, and craps tables.
Rustic Christmas: Warm, cozy decor with natural elements like pine, wood, and plaid will bring a traditional holiday feel to your gathering.
We’ll help you bring your theme to life with elegant lighting, custom table settings, and stunning decor that will leave a lasting impression on your guests.
4. Book Quality Entertainment
No holiday party is complete without top-notch entertainment to keep guests engaged and having fun. At Willie Fun Events, we offer a wide range of entertainment options to fit any holiday party theme. Depending on your goals, you can choose from interactive experiences, live performers, or festive activities.
Popular entertainment options for holiday parties include:
Casino Game Rentals: We provide high-quality, professional casino tables and dealers for a thrilling casino night experience that’s sure to entertain guests of all ages.
Live Music or DJs: Whether you prefer a live jazz band, acoustic musicians, or a professional DJ to keep the dance floor packed, live music adds energy and sophistication to your event.
Photo Booths: Give your guests a fun, interactive way to capture memories with holiday-themed props and backdrops.
Entertainment is key to creating an engaging atmosphere, and we can help you select the perfect options to ensure your guests have a great time.
5. Plan a Delicious Menu
Food and drinks are an essential part of any successful holiday party, and your guests will expect a feast that matches the festive spirit. Whether you’re planning a seated dinner, buffet, or cocktail party, make sure the menu reflects the tone of your event.
Here are a few ideas for holiday menus:
Seated Dinner: Offer an upscale experience with a multi-course meal featuring seasonal favorites like roasted meats, gourmet sides, and decadent desserts.
Buffet: Provide variety with a buffet of delicious options, allowing guests to pick and choose what they like. Be sure to include holiday favorites like roast turkey, stuffing, and cranberry sauce.
Hors d’oeuvres and Cocktails: For a more casual event, opt for passed hors d’oeuvres and signature holiday cocktails like spiked eggnog, mulled wine, or hot toddies.
At Willie Fun Events, we work with top Milwaukee caterers to help you craft the perfect menu that suits your event and guest preferences, ensuring a delightful culinary experience.
6. Send Out Invitations Early
Timing is everything when it comes to holiday parties, especially with people's busy holiday schedules. Be sure to send out invitations well in advance—ideally 4-6 weeks before the event—to ensure guests can plan accordingly. Whether you choose printed invitations or digital ones, make sure your invites are in line with your theme and give guests a taste of what to expect.
If your party requires an RSVP, set a clear deadline for responses to ensure you can finalize your guest count and confirm details with vendors.
7. Offer Thoughtful Party Favors
A thoughtful party favor is a great way to leave a lasting impression on your guests. Whether it’s a small token to commemorate the evening or a useful item they can enjoy later, party favors add a personal touch. Some popular ideas for holiday party favors include:
Custom ornaments with your company’s logo or event name.
Luxury candles in festive scents like pine or cinnamon.
Personalized gift bags with treats or holiday-themed goodies.
Our team at Willie Fun Events can help you select and design custom party favors that fit your event and delight your guests.
8. Plan the Event Day Logistics
Once you’ve planned all the details, it’s crucial to have a clear day-of timeline to ensure everything runs smoothly. Having a detailed schedule for setup, vendor arrivals, entertainment, and guest activities will help keep the event on track.
At Willie Fun Events, we take care of all the day-of logistics, from coordinating with vendors and managing setup to ensuring the event stays on schedule. Our experienced event management team is on hand to handle any last-minute changes or issues, allowing you to relax and enjoy the party with your guests.
Start Planning Your Holiday Party with Willie Fun Events
Planning a holiday party in Milwaukee doesn’t have to be stressful. With Willie Fun Events by your side, you’ll have access to expert event planning services, luxury decor, premium entertainment, and more. We’ll work with you every step of the way to create a seamless, enjoyable experience that your guests will remember for years to come.
Ready to start planning your perfect holiday party? Contact Willie Fun Events today to make your holiday celebration unforgettable!
